Contacting the Background Check Provider | Bill Clanton

Contacting the Background Check Provider

Mailing a letter to the background check company.

Contacting the Background Check Provider: A Comprehensive Guide

Errors in background checks can lead to significant issues, such as losing out on job opportunities or facing rental rejections. To ensure the accuracy of your background check and protect your reputation, it’s essential to address any inaccuracies immediately. One of the critical steps in resolving background check disputes is contacting the background check provider. In this article, we’ll guide you through the process of contacting the background check provider and effectively addressing any errors.

Understand Your Rights

Before contacting the background check provider, familiarize yourself with your rights under the Fair Credit Reporting Act (FCRA). The FCRA mandates that background check providers must ensure the accuracy of their reports and investigate any disputes brought to their attention. By understanding your rights, you’ll be better prepared to address any issues with your background check.

Identify the Background Check Provider

To dispute an error on your background check, you’ll need to know which company conducted the check. If the error was discovered during a pre-employment screening or rental application, the employer or landlord who requested the check should provide you with the background check. If not then ask for the name of the background check provider. You have the right to request this information under the FCRA.

One way to get this, in the case of a background check that includes your credit report, is to pull your credit report from Once you have the reports from all three bureaus, look in the inquires. You should see the background check company in the list of soft inquiries.

Gather Relevant Information

Before contacting the background check provider, gather all relevant information, such as:

  • A copy of the erroneous background check report
  • Your personal identification information (name, date of birth, Social Security number, etc.)
  • Details of the error(s), including any documentation that supports your dispute

Organizing this information beforehand will help streamline the dispute process and improve your chances of a successful resolution.

For more information on gathering information in preparation for contacting the background check company look here.

Contact the Background Check Provider

Once you have gathered the necessary information, contact the background check provider to initiate a dispute. You can usually find their contact information on their website or the background check report itself. The CFPB maintains a list of all the consumer reporting agencies, including background check companies. It has their names and contact information. It’s a good idea to contact the provider in writing (either by email or certified mail) to create a record of your dispute. In your correspondence, be sure to:

  • Clearly state the specific error(s) in your background check
  • Provide the supporting documentation you’ve gathered
  • Request that the provider investigate and correct the error(s)

Keep a copy of all correspondence with the provider, as it may be useful in the event of a legal dispute.

Follow Up and Monitor Progress

After submitting your dispute, follow up with the background check provider to ensure they received your request and are actively investigating the issue. The FCRA requires providers to investigate and resolve disputes within 30 days, so it’s essential to monitor the progress of your case. If the provider corrects the error, request a written confirmation and an updated copy of your background check report.

When to Seek Legal Assistance

If the background check provider fails to address the error(s) or does not respond within the 30-day timeframe, you may need legal assistance to resolve the dispute. At Clanton Law Office, our experienced team specializes in background check disputes and can help you navigate the complex process. If you need legal help in Texas, New Mexico, or Wisconsin, don’t hesitate to contact us for a consultation.

In conclusion, contacting the background check provider is a crucial step in addressing background check errors. By understanding your rights, gathering the necessary information, and effectively communicating your dispute, you can improve your chances of resolving the issue and securing accurate background check information.

About The Author

Bill Clanton

Over the years my office has helped thousands of consumers who were cheated, ripped-off, and mistreated by debt collectors, credit reporting agencies, banks, credit unions, and car dealers. If you have a problem with a business being dishonest with you give me a call. Iā€™d love to set them straight.